You can easily edit this form to suit your needs and pass it out in advance of your event for anyone who would like to purchase an item made at the event. You can submit pre-orders along with your attendance estimate about 2 weeks in before your event date so that we are sure to send you all your needed mateials.
Congregation B'nai Emet used the Glass Ribbon Project in conjunction with a breast cancer awareness event they held. This document was used to organize the whole event and shows clearly what needed to be done with details. While obviously it won't be the same for you, if you are thinking about using our project in a larger program, this is a great outline from someone who did just that that can serve as inspiration.